Essential Functions: Tasks that must be performed by the person in this job. Reasonable accommodation(s) may be requested to enable individuals to perform the essential functions.
- Ability to continually be organized, multitask, work under pressure / deadlines, in a positive and professional manner.
- Back up time entry including prevailing wage rates and intent and affidavits
- Greet and provide service to customers by phone; answer, route, and manage incoming phone calls/questions in a professional and courteous manner.
- Provide administrative support including preparing and sending documents, this could include reports, data entry, presentations and other admin tasks.
- Perform accurate and fast data entry to record payroll hours / billable hours, product & service orders, sales, work orders, purchases, subcontractor / vendor / customer invoices.
- Manage and balance petty cash and billable vs. payroll hours (work in progress reports).
- Generate, print, analyze, and resolve issues from reports about sales, purchases, expenses, customer accounts, invoiced but not billed, inventory, etc.
- Manage and order parts, office supplies, restock other office and inventory items.
- Review and manage subcontracts and customer purchase orders in order to set up new jobs.
- Other duties as assigned.
Other Functions: Tasks that may or may not be performed by the person in this job.
Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier.
Filing or other duties may be assigned.
Education and/or Experience:
- High School diploma or general education degree (GED); or 1-year related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred.
- Ideal candidates will have experience with NetSuite & Ultipro software.